Article written by Ron Rambo on the Viewpoint blog.
Of all the things you might be pondering throughout the day on a job site, from budgeting and time concerns to labor and material issues, stopping to wonder whether your construction management software will operate better on-premises or cloud-hosted isn’t likely to be one of them. More pressing, time-sensitive needs usually keep contractors up at night.
But it’s reasonable to ask if there are tangible benefits that come with moving your construction data and processes to the cloud.
(Spoiler alert: There are major benefits, like better security and flexibility to data accessibility anywhere in the field).
Let’s take a look at three major factors to help remove the mystery surrounding cloud based construction management, and see why migrating to cloud hosting is a smart, growth-based move for your construction organization.
Benefits of Cloud-Based Construction Management
There are a few big reasons to move to cloud based construction management:
The benefits of moving to a connected cloud environment go beyond what your users and employees see everyday—it should showcase its efficiency and effectiveness over time. Much like a modernized infrastructure approach, things like the “commodity maintenance” of hardware and software to care for your servers, which vacuums up valuable time and money, should deplete over time and leave your employees with more room to do their job.
These tasks may include responding to tickets, running backups and other software updates, and other things like ensuring sufficient system redundancy and that critical security updates are in place.
What is the Immediate Value of Moving to Cloud-Based Construction Management?
Depending on the types of jobs your organization does, working on federal government projects requires SOC II, Type 2 data security—so right away, it’s a requirement. (If you’re looking to get into federal contracting, moving to the cloud will help put your security requirements into place).
Even if you’re not contracting for the fed anytime soon, SOC II Type 2 is an industry-wide best practice that helps shore up cybersecurity.
There’s the compliance angle to consider, and situations in which quickly accessing data for compliance reasons might be particularly important. If a license or contract has expired and needs to be renewed, cloud-based construction management helps the back office to quickly assess what’s needed in the field in real-time.
With built-in workflows that automatically collect and track compliance documents, you’ll also have documentation for these activities in the event of an audit or compliance event.
Robert Kruse, the director of financial software for MDU, an electrical contracting firm, says that moving to the cloud allowed his team to expand their scope of new projects to further create efficiencies for his teams in the field.
“We’re able to do things that we just classically never looked at because we never had time,” says Kruse. “Some of those ‘wishlist’ items can begin to work their way into the queue because we’re no longer spending so much time testing the service backups, along with the gamut of other things that on-prem management brings.”
Even if you’re not contracting for The Fed anytime soon, SOC II Type 2 is an industry-wide best practice that helps shore up cybersecurity.
How Does Cloud-Based Construction Management Reduce Hidden Costs?
There’s a lot that goes into the cost of managing on-prem software, even outside of the server. All of these costs resolve around storage, performance, availability, and redundancy. Things like:
... And that are just a few major aspects of the infrastructure that we’re looking at.
Contractor management software can vastly improve the security and lower the costs associated with on-premise management—by as much as 4x, according to our clients.